For managers

Publish and update a rota

Understand drafts, published rotas and what to do when the week changes.

3 min

Drafts and published rotas

A draft rota is only for managers while the week is still being planned.

Publishing makes the rota ready for staff to view. If the week changes, update the rota carefully so staff always know which version to follow.

Publish confidently

  1. 1Check the rota from left to right, day by day.
  2. 2Look for unassigned shifts or staff who appear in the wrong zone.
  3. 3Add notes for shift changes, events or anything unusual.
  4. 4Publish once the rota is ready for the team.
  5. 5If changes are needed later, make the update and let the affected staff know what changed.